Terms & Conditions - 206 Tours - Catholic Pilgrimages

World Youth Day - Terms & Conditions


PAYMENT SCHEDULE

Payments for this pilgrimage can be done at your own leisure. However, there will be three (3) Checkpoints that must be followed.

Check Point # 1: First Non-Refundable Deposit Due (Due Date: Upon Registration) Your Account must reflect a non-refundable Deposit of $500 Per Person

Check Point # 2: Second Non-Refundable Deposit of $1,000 is Due (Due Date: One Year Prior to Departure) If you registered before one (1) year prior to departure: Make payments on your own schedule – so that payments made meets/exceeds $1,500 Per Person If you register within one (1) year prior to departure: A Deposit of $1,500 per person is due at the time of Registration.

Check Point # 3: Full Payments are Due (Due Date: 90 Days Prior to Departure) If Registering within 90 Days prior to departure, a Non-Refundable Full Payment will be due upon Registration)

OFFICAL WORLD YOUTH DAY REGISTRATION

206 Tours World Youth Day Packages will include your official World Youth Day registration. The World Youth Day office will provide you with a registration packet. Any other information on how to register your group for World Youth Day may be obtained from the World Youth Day Office at the United States.

CANCELLATION POLICY

All payments are Non-Refundable, and cancellations must received in writing. Full payments are due 90 days prior to departure. All payments made at the time of cancellation are Non-Refundable No change of names or substitutions are permitted in place of a cancellation. No refund or cancellation fees will be waived due to death or sickness. In the event you must cancel, cancellations must be received in writing (mail, fax, or email). Phone calls cannot be used as a form of cancellation.

YOUNG TRAVELERS

Travelers who are over 15 years old, but less than 18 years old, on the departure date must be accompanied by an adult. Due to heightened security, many countries have adopted practices to prevent international abductions of children. If a child will be traveling with adults other than the parents or with only one parent, this form must be completed and returned prior to 90 days before departure www.206tours.com/waiver/minor/waiver.pdf We also require that a notarized letter be written by the parents or non-traveling parent granting authorization to include travel dates. We also suggest that you contact the appropriate consulate and airlines because they may have additional requirements.

Hospital Information:

The following hospitals in Lisbon will be open around-the-clock, 24/7, for any and all Emergencies. Note: They are listed based on proximity, and the first one closest one to where the World Youth Day events will be taking place, and accommodations:

• Sao Jose Hospital: (T): + 351 21 884 1000
• Hotel Santa Maria: (T): + 351 21 780 5000
• Hospital da Luz Torres de Lisboa: (T): + 351 21 710 4600

As imposed to 911, the Emergency Numbers in Lisbon are as follows:
- For Police, Firemen, and Ambulance: 112
*All Numbers are Toll Free – and will be included in every “Know Before You Go” booklet that each pilgrim will receive approximately 60 days before departure.

FORM OF PAYMENT

Bank/Certified/Travelers Checks, Money Orders, ACH (check by phone) or Wire Transfers (please fax a copy of bank confirmation when wiring funds) are accepted forms of payment at any time. Personal checks are acceptable if received more than 60 days prior to departure date. 206 Tours accepts PayPal payments (send to: sales@206tours.com). You may by credit card directly to 206 Tours to 206 Tours (American Express, Discover, Visa and Master Card). In order to speed the processing of deposits and final payments, please note the departure date on deposit and balance of payment checks. Every reservation must be accompanied by a signed application. Returned checks will incur a $50 service fee. In case of computer or human billing error, we reserve the right to re-invoice participants with corrected billing.

PRICE GUARANTEE

We can only guarantee prices when, and if, all payments are made in accordance with the “Deposit and Payment Plan” (noted above) and the trip is paid in full. Rates shown on website are based on double or twin occupancy and are as per each program’s inclusions show. All prices are shown in U.S. Dollars and are calculated on currency rates and fares in existence at the time the proposal was confirmed. 206 Tours reserves the right to alter prices at any time prior to departure, and without prior notice if circumstances so warrant. Any devaluation or revaluation of currencies may effect published price.

NOT INCLUDED

Items of a personal nature (such as telephone calls, laundry, snacks, and beverages are not included and not on regular d'hote menu). You will be responsible for the payment and supply of these items. Travel Insurance , portage at airports, excess baggage fees and passport or visa fees are not included in the price. Airport taxes are NOT included in our tour packages unless indicated.

PASSPORTS, VISAS & TRAVEL DOCUMENTS

A valid US passport is required for travel for US citizens. If you do not have a valid passport please contact your closest passport office or see Passport Information.. Passports must be valid at least 6 months after return date. US or Canadian citizens do not need to obtain visas for most countries 206 Tours services. For all other nationalities please consult the country of travel's consulate. When and if visa is required it is passenger’s responsibility to obtain one. Cancellations due to lack of appropriate travel documents will incur usual penalties.

FINAL DOCUMENTS

Final documents are issued upon receipt of final payment only and within 4 weeks of departure. Documents are not guaranteed if final payment is not received on time. Upon receipt of your documents, you are responsible to check your itinerary, spelling of your name, dates, times, and other important information to insure their validity. Should your final documents have any errors it is the passenger’s responsibility to contact 206 Tours immediately.

TRAVEL INSURANCE

Included in the price is a very “Basic” insurance that is included with the registration for World Youth Day. We are also offering Travel Insurance that will cover a lot more, pertaining to Flight Delays, Baggage Loss, Missed Connections, Medical, Dental etc. Please visit: www.206tours.com/insurance for additional info.

AIR TRANSPORTATION

Air transportation is in economy class on IATA-approved carriers. Ticketing must be completed no later than 14 days prior to departure. Fares are based on levels in effect at the time of printing and prices and schedules are subject to change without notice. All travel is subject to the airlines terms of carriage. 206 Tours is not responsible for any cancellations, loss, delays, injury, illness, or expenses incurred due to actions made by the airlines. For any issues which arise in relation to airline service complaints and compensation should be addressed to the specific carrier.

SEAT ASSIGNMENT

Random seats are assigned for all group participants. If you would like to secure a specific seat, or sit with a travel companion please advise us of such request at the time of booking, we will make an effort to accommodate you, however we cannot guarantee. If you must have specific seat we recommend you to be at the airport at least three hours prior to departure and arrange the seat assignment with your airline's gate agent. Bulkhead and exit row seating can never be requested prior to the day of departure. 206 Tours can never guarantee specific seats, which are at the discretion of the airline & are pending availability, subject to aircraft/seat map changes.

SERVICES NOT ARRANGED BY 206 TOURS

If you chose to purchase a Land Only package and arrange your own domestic or international flight independently of us, be advised that 206 Tours is not responsible for domestic or international flights or transfers of any kind. Booked or purchased items outside of 206 Tours are sole responsibility of client.

TRANSFERS

Our programs include group round-trip transfers. Pilgrims or passengers who purchased land only package and are arriving or leaving independently must transfer at their own expense. Expenses incurred for transfers due to lateness of flights are at the expense of the passenger and may be claimed for reimbursement from the airlines. No smoking is allowed on motor coach.

ACCOMMODATIONS

Accommodations are based on twin-bedded or double rooms. 206 Tours reserves the right to substitute similar category accommodation without prior notice. In some accommodation, triple accommodation is possible, however, no reduction in cost is available for triple rooms.

ROOMS

The rooms that will be utilized by your group will have two (three or four) beds per room. If passengers are traveling alone and wish to have 206 Tours assign a roommate, we will room them accordingly (Female with Female, Male with Male.)

MEALS

All meal inclusions are supplied by the World Youth Day Counsel, and as listed in your "Your Trip Includes" section for each group. In case you chose not to have a meal, there is no refund for unused meals. Lunches are included, and are redeemable at the “World Youth Day” event. If you are touring that day, or are not near the designated “Lunch Area”, lunch will be at your own expense. Although we cannot guarantee, we will try and accommodate each special meal request on flights as well as at hotels. Please advise of such a request at the time of booking. We cannot guarantee that special meal/diet requests can be met.

BAGGAGE

Each tour participant is permitted to bring one checked suitcase, one small carry-on bag (8" x 14" x 22"), and one personal item (i.e. purse, laptop case). In general, the airlines permit 1 checked bag weighing up to 50 lbs (23 kg) and maximum dimensions of 62 in (158 cm) calculated by adding the length + the width + the height of the bag. Please check with your specific airline to verify the size and weight allowances. 206 Tours is not responsible for the loss of, theft of, delay, or damage to a participant's belongings.

PARTICIPATION

206 Tours and suppliers contracted for services reserve the right to refuse to accept or retain any person whose behavior is deemed likely to affect the smooth operations of a tour, or adversely affect the enjoyment or safety of other passengers. 206 Tours, its agents, and suppliers shall be under no liability to any such person for refund, compensation, repatriation or any other matters arising."

RESPONSIBILITY CLAUSE

206 Tours acts as a tour operator. The suppliers providing transportation, sightseeing arrangements and hotel accommodations for the tour program are independent contractors and are not agents or employees of 206 Tours. All coupons, receipts and tickets issued are subject to the terms and conditions specified by suppliers. By utilizing the service of the suppliers, you agree that 206 Tours will not be liable for any change in flight or itinerary schedule, strikes, delay, acts of governments, fires, riots, theft, pilferage, epidemics, quarantine, medical or customs regulations, accident, loss, injury, or damage to you or to those traveling with you in connection with any accommodations, transportation or any other services or resulting directly or indirectly from any occurrence or conditions beyond its control, including defects in vehicles, breakdown in equipment, thefts, delay or cancellation of or changes in itinerary for any act, omission, or event during the time you are on board the aircraft. Neither 206 Tours and/or agents of the airlines concerned are to be held responsible for the late arrival of passengers at airports or accommodations due to inclement weather, nor are they to be held liable for payment or any refund for transfers or unused hotel accommodations or meals occasioned by such late arrivals at the accommodations holding rooms as confirmed itineraries. Passengers must bear all such losses or expenses. To guard against unforeseen health or other circumstances, we recommend you purchase our optional insurance. 206 Tours is not responsible for circumstances beyond its control. In circumstances where trip cancellations resulting from the inability for trip to depart as scheduled, such as cancellations due to acts of war and/or terrorism, war, God, or nature takes place, 206 Tours is not liable for restitution. Though every effort will be made to follow the itinerary, it should be considered as an indication of the tour, rather than a contract of places to be visited. Occasionally local religious holidays, national days, traffic conditions and other events may necessitate changes in the sequence of visits or the missing of certain visits. We will have daily Mass and strive to be in places as indicated. However, sometimes this is not possible as the site may not be available for Mass or itinerary changes are forced upon us. In this case an alternative site for Mass will be arranged.

SPECIAL MEDICAL CONDITIONS THOSE WHO NEED SPECIAL ASSISTANCE

You must report any disability requiring special attention to 206 Tours at the time of registration for any tour. We make every effort to accommodate disabled passengers by reserving for them wheelchair assistance at airports and handicap accessible rooms where available, however, we cannot guarantee and are not responsible for any denial of services by carriers, hotels, restaurants, or other independent suppliers. Be aware that all of our tours are operated outside the U.S. where the Americans with Disabilities Act is not applicable and facilities for disabled individuals are limited. Most transportation services, including the touring motor coaches, are not equipped with wheelchair ramps or lifts. We regret that we cannot provide individual assistance to any tour participant for walking, dining, while in their room, on flight, getting on and off motor coaches and other vehicles, or other personal needs. A qualified and physically able companion(s) must accompany passengers who need special assistance. It is the passenger Traveler's responsibility to arrange for such assistance prior to making their reservations. Motorized scooters are unsuitable and impossible to accommodate. 206 Tours is not responsible for any medical condition that occurs prior, during or after the tour. Additionally, airlines are not able to guarantee or provide assistance for disabled passengers including special seating. Pregnancy, Breast-Feeding, and Pregnant women considering international should be advised to evaluate the potential problems associated with international as well as the quality of medical care available at the destination and during transit. A pregnant woman is advised to with at least one companion; during her pregnancy, her level of comfort may be adversely affected by traveling.

SAFETY

Please be aware that during your participation on tours operated by 206 Tours, certain risks and dangers may arise beyond our control including, but not limited to, the hazards of in undeveloped areas; by boat, train, automobile, aircraft or other means of transportation; the forces of nature, political unrest and accident or illness in remote regions without means of rapid evacuation or medical facilities. 206 Tours does not have liability regarding provisions of medical care or the adequacy of any care that may be rendered. 206 Tours is not responsible for compensation for cities/sites omitted from the itinerary due to circumstances beyond its control.

PHYSICALITY OF OUR TOURS

Please note that almost all destinations serviced by 206 Tours require physical fitness and a lot of walking, sometimes up/or down the hills and at times very rough terrain. You may certainly stay behind for certain parts of the journey, however, it is suggested that 3 to 4 weeks before your departure one should begin preparing physically begin walking "briskly" 1-2 times a day; build up to 2-3 miles with no discomfort.

SERVICE INQUIRIES AFTER THE TRIP

If upon returning from your trip, you wish to inquire about any services provided, please ensure that all correspondence is received by 206 Tours, 333 Marcus Blvd - Hauppauge, NY 11788, within 45 days of the tour completion date. This will enable us to make a timely investigation.

TOUR CANCELLATION BY OPERATOR

Be clearly advised that from time to time a tour departure may be cancelled due to lack of participation. In such case, the operator's sole responsibility is to provide a full refund. 206 Tours in not responsible and does not assume responsibility for any additional costs or any fees relating to the issuance and /or cancellation of air tickets or other arrangements not made through 206 Tours. Cancellations due to state advisories and/or state warnings, Acts of War, War, Terrorism, Acts of God, Natural Disaster or any other circumstance outside the control of 206 Tours, are not the fault of 206 Tours. Cancellation for any of these reasons will not be eligible for refund.

PRINTING DISCLAIMER

206 Tours is not responsible for typographical or print Traveler's errors including errors in trip cost. We reserve the right to re invoice or correct billing at any time.