Catholic Pilgrimage Group Organization

                                                       206 Tours helps bring you closer to God

                                             Create your own group to visit Spiritual Destinations

                                    Thank you for your interest in organizing a group pilgrimage.

You've come to the right place. We know that you want a well organized, smoothly run journey, which will allow you to meet the spiritual needs of your group and be proud of your role as a leader. 

Since 1985 we have met the needs of 1000's of groups.  And while numbers may impress some, to us, each group is "the Only * group" and we never want to miss a single detail. 

What better way to give of yourself and in return to receive free travel and/or generous stipends?

Are you able to get 20 people together? 

-Do you feel ready to start coordinating your own group?

All PROPOSALS, INCENTIVES and FREE TRIPS are confidential, and for that reason we prefer to give you these details, only upon receiving your written request.

                                 First thing is first, we need answers to these simple questions

1. Your name, address, telephone number and e-mail:

2. Desired destination, budget & total number of days 

Hopefully you've seen itinerary on www.206tours.com that you like?

If not, then send us short description of itinerary listing countries and cities you wish to visit. Example: Italy include Rome, Assisi, Venice, San Giovanni Rotondo

3. Date of departure?

4. What type of hotels would you like included?

We generally stay in 4 star hotels, if you prefer lower category please let us know.

5. Airport in the US you wish to leave from?

6. Do you have a priest?

7. Our pilgrimages are usually "all inclusive" which means we include airfare, hotels, meals, sightseeing, tour escort throughout, transfers. Let us know if you prefer not to include dinners in some cities?

8. Approximate number of pilgrims? Remember group consists of minimum 20 people.

It is possible to operate group with as few as 5, 10, 15 however, in order to have a good price it's best to materialize 20! 

9. All proposals and quotes are FREE of charge. 

10. Send request to: 206tours.com  or call us at 1 800 -206 -8687

                                 We will get back to you within several days with group proposal.

* We will always be up front and will list what is and is not included.

* Our aim is to provide you not only with a price which will get you through the door but with a smooth cooperation from your first contact to the day your group returns. 

* Ideally you should start promoting your group 12  months prior to departure, although we often do put together groups  9 - 6 months prior to departure.

* Do you need our help in finding a priest or do you have one already? Our pricing will offer you an opportunity to invite a spiritual leader of your choice. Remember one of the most important components of any pilgrimage is Mass Daily..

* Our competitive group pricing will offer you good selling price while not skimping on inclusions.

* Our custom group pricing will give you as many free trips as needed.

* Cash benefits are just as easily arranged to accommodate your ministry, fund raising or a group coordinators needs.

* First step is to pick a departure date and itinerary

* Size of group can be approximate, however plan on minimum 20.

* We will create a 4 page color brochure and your own website. We will also feature it (if needed and asked) on our specials: www.206tours.com/specials

* You may chose to do collection of deposits/final payment or we can do it for you.

We know that you want your pilgrim to come back for many years to come. Thus, pilgrims will join you on future journeys and have a deeper respect for your ministry. We also know you need assistance in promoting your tour including professional brochures and advertising guidance. 

These many years pilgrims have taught us a fundamental truth about organizing fruitful religious travel:  Initial planning and itinerary building are essential to a successful pilgrimage.  For this reason, we will spend time to customize your itinerary to your specific needs.  We will organize Mass scheduled daily or at intervals along the way or times  of quiet for prayer. Our staff understands the needs of a Pilgrim and we go out of their way to meet those needs.

Promotion

Once you have picked your date, priest, destination you must pass the word out and invite others to join your group. We will help you set up promotional material, and we are very specific that it must show clearly what is included (and  what is not included), itinerary, price, dates, terms and conditions. Each person that signs up must acknowledge that they have  understood terms and conditions www.206tours.com/terms.

We will send you by e-mail your customized web site/flyer for your promotional purposes.  You will need to review this flyer very carefully and all it's contents on the webpage we have especially designed for you  (your name would be added as extension  to (www.206tours.com) The intent is for you to ensure it's accuracy.  Please note that the procedure used to convert a print flyer into a web page results in some minor abnormalities in the alignment of text and clarity of the pictures.  I assure you that when printed from the original file the flyer is perfect in alignment and resolution.  Please do not hesitate to contact me with any revisions or questions.  Upon receipt of your approval we will mail you a hard copy of the flyer from which you may make as many copies for promotional distribution as you wish.

Your main responsibility is to promote your group, spread the word, brochures and webpage. Share about your trip to everyone you know. Your are the tour host, so you will be the liaison with the overseas tour guides in coordinating daily activities and if any changes needed and resolving any situations which may arise. The overseas tour escort is a highly trained professional is with you at all times, leaving you free to enjoy your trip and take care of the needs of your pilgrims.

Coordinating a group pilgrimage will be one of the most rewarding experiences. You and your pilgrims will COME BACK FOR MORE. We will work together to design a unique and memorable pilgrimage.  Each of our agents is knowledgeable in both group sales and operations.  Pilgrimages are ideal for family reunions, church groups, youth groups, student groups, class reunions, senior citizens, singles, interest groups, neighbors, couples or anyone seeking the spiritual refreshment that Only a pilgrimage can provide.   For further details and incentives, please e-mail groups@206tours.com or call 1-800-206-TOUR (8687), and we will be happy to guide you through each step. 

GROUP PROCEDURES, DEADLINES and OPERATION

Once you give 206 Tours a "go ahead" we will proceed to make allotments with  airlines, hotels, buses, sightseeing, guides and other services.  We will help you with setting up a promotional brochure which will feature the itinerary, price, what is and what is not included, our terms and conditions www.206tours.com/terms as well as the application/ registration form www.206tours.com/register.

Registration forms along with deposits will be sent by your pilgrims / tour participants or by group coordinators as received. The tour participant is confirmed once their registration is received.  Names on the registration form must match name on passport. It will not be possible to change the name.

ALLOTMENT UTILIZATION SCHEDULE

From the moment you start receiving deposits and registrations please forward them over to 206 Tours.

90 days prior   -  Preliminary name list, rooming list and deposits are revised.

At this time we should have approximately 50 - 60% of our allotment sold.

60 days prior  - Final Payment is Due

Final Airline Name Lists are due. Rooming List, please clearly indicate roommates, must note any special rooming requests, especially those requesting single and triple rooms

Please list any special requests or conditions. Names of Clergy (as per passport and as they would like to be called). Special meals or special diet requests. List any flight deviations, add-on flights.  Send insurance recap. Make sure to check all names and what is on your invoice.

 If payments are not made by 60 days prior reservations are subject to cancellations.
 

30 days prior / - 206 Tours is processing final documents & airline tickets
21 days prior / - up to 15 days prior your group should have portfolio of travel documents and final travel instructions

Note:  Within 60 days prior - and up until 7 days prior, 206 Tours will make every effort to accommodate new bookings, providing that space (air and land) is still available. If confirmed, payment in full must be sent within 24 - 72 hours of confirmation.

All confirmations are in conjunction with our:  Terms & Conditions (click here for details)

Why should you trust 206 Tours?  www.206tours.com/whychoose206

We love to hear your feedback! Upon return be sure to let us if you enjoyed your journey with us, or if there is any room for improvement? Your feedback may be posted on our website www.206tours.com/letters, unless you note not to post.

Thank you for considering 206 Tours for your next group.

No one knows pilgrimages better than 206 Tours. 

OUR COMMITMENT TO YOU ....206 Tours management and employees are pleased you have chosen us. We are committed to do all we can to ensure that your adventure of approaching the Lord's holy and sacred sites is comfortable and pleasant.  Our goal is to assist all in their quest to draw closer to Jesus through Mary, by arranging beautiful and spiritual pilgrimages.