DEPOSIT AND REGISTRATION
A $500 per person deposit is required at the time of booking with a completed reservation application. Fax, internet, e-mail, or phone reservations are welcome. Deposit and/or payment in full must be received within 7 days of booking or reservation will cancel. Full payment is due 90 days prior to the departure date. If a booking is made within 60 days of departure, full payment is required at the time of booking. If payment is received less than 30 days before departure, please include a $50 late fee. Packages shipped outside of the USA will incur additional shipping charges.
FORM OF PAYMENT
Bank/Certified/Checks, Money Orders, ACH (check by phone) or Wire Transfers (please fax a copy of bank confirmation when wiring funds) are accepted forms of payment at any time. Personal checks are acceptable if received more than 30 days prior to departure date. 206 Tours accepts PayPal payments (send to: email@example.com). You may also make Direct Credit Card Payments to 206 Tours (American Express, Discover, Visa and Master Card). In order to speed the processing of deposits and final payments, please note the departure date on deposit and balance of payment checks. Every reservation must be accompanied by a signed application. Returned checks will incur a $50 service fee. In case of computer or human billing error, we reserve the right to re-invoice participants with corrected billing.
Rates shown on website are based on double or twin occupancy and are as per each programs inclusions. All prices are shown in U.S. Dollars, and are calculated on currency rates and fares in existence on February 2, 2015. 206 Tours reserves the right to alter prices at any time prior to departure and without prior notice if circumstances so warrant. Any devaluation or revaluation of currencies may effect published price.
Items of a personal nature, such as telephone calls, mini bar, laundry, food, beverages or alcohol not included and not on regular d'hote menu (these extra items will be billed to you before leaving the hotel or restaurant); room service, optional activities, and laundry. Insurance , Extended \n Protection Plan @ $299, portage at airports, excess baggage fees and passport or visa fees.
PASSPORTS, VISAS & DOCUMENTS
A valid US passport is required for US citizens. If you do not have a valid passport please contact your closest passport office or see Passport Information. Passports must be valid at least 6 months after the return date. US or Canadian citizens do not need to obtain visas for any pilgrimages 206 Tours services. For all other nationalities, please consult the consulate of the country your passport is from. When, and if, a visa is required it is passengers responsibility to obtain one. Cancellations due to lack of appropriate documents will incur usual penalties.
Final documents are issued upon receipt of final payment only, and within 3 weeks of departure. Documents are not guaranteed if final payment is not received on time. Upon receipt of your documents you are responsible to check your itinerary, spelling of your name, dates, times and other important information to insure their validity. Should your final documents have any errors it is the passengers responsibility to contact 206 Tours immediately.
206 Tours and suppliers contracted for services reserve the right to refuse to accept or retain any person whose behavior is deemed likely to affect the smooth operations of a tour, or adversely affect the enjoyment or safety of other passengers. 206 Tours, its agents, and suppliers shall be under no liability to any such person for refund, compensation, repatriation or any other matters arising.
CANCELLATIONS AND REFUNDS
Once a deposit or partial/full payment has been made, cancellations will only be accepted in writing. Cancellation terms will be applied based on the date that the written cancellation is received. In addition to a $400 per person administration fee*, the following charges apply if a cancelation is made before departure (per person of total tour price):
60 - 46 days prior to departure 10%
45 - 21 days prior to departure 50%
20 - 03 days prior to departure 80%
02 days prior to departure or less no refund
Additionally, once tickets are issued (approximately 4-6 weeks prior to departure) the ticket value is non-refundable. Requests for a refund must be in writing (mail, fax, or e-mail). Phone calls cannot be used as a form of cancellation. It is the individuals responsibility to confirm 206 Tours' receipt of cancelations regardless of their form. Refunds will be issued within 30 to 60 days of receipt and pending return of airline tickets and receipt of written notice of cancelation. Refunds for payments made by credit card are subject to an additional 3.5% fee. No change of names or substitutions are permitted. No refund or cancelation fees will be waived due to death or sickness. cancelation*special trips & events such as Canonizations, WYD or Oberammergau have additional cancelation penalties such as a $400 non-refundable deposit. Please carefully review the terms and conditions for each trip as per the trip website prior to reservation.
TRAVEL INSURED INTERNATIONAL INSURANCE
206 Tours suggests the purchase of travel protection to protect you and your trip investment. Travel Insured International Insurance offers a waiver of the pre-existing medical condition exclusion if insurance is purchased within 21 days of initial trip deposit. Travel protection cannot be purchased after your trip is paid in full and protection.
TRIP COST RATE*
$0 - $499 $105
$500 - $1,000 $130
$1,001 - $1,500 $150
$1,501 - $2,000 $170
$2,001 - $2,500 $180
$2,501 - $3,000 $196
$3,001 - $3,500 $210
$3,501 - $4,000 $225
$4,001 - $4,500 $240
$4,501 - $5,000 $253
$5,001 - $5,500 $280
$5,501 - $6,000 $308
$6,001 - $7,000 $345
$7,001 - $8,000 $420
$8,001 - $9,000 $495
$9,001 - $10,000 $573
$10,001 - $11,000 $645
$11,001 - $12,000 $720
$12,001 - $13,000 $795
$13,001 - $14,000 $870
$14,001 - $15,000 $943
$15,001 - $16,000 $1,020
$16,001 - $17,000 $1,095
$17,001 - $18,000 $1,170
$18,001 - $19,000 $1,245
$19,001 - $20,000 $1,320
Details regarding insurance coverage is available at www.206tours.com/insurance. 206 Tours will provide you a copy of the description of coverage brochure, provided by Travel Insured International upon with your travel documents. We strongly recommend reviewing said website/brochure, prior to the purchase of the insurance. 206 Tours is not liable for the policies, decisions, procedures, etc. of any insurance company. It is the sole responsibility of the passenger to request to review the insurance coverage. Policies and restrictions imposed by the insurance company are not limited to that which is stated in the brochure. Traveler's Insurance purchased through 206 Tours will Only * cover the services, expenses, arrangements, arranged by 206 Tours. For additional clarifications, restrictions, regulations, etc., please contact the insurance company directly. Upon purchasing the Travelers Insurance you accept all Terms & Conditions as per Travel Insured International.
Air transportation is in economy class on IATA-approved carriers. Ticketing must be completed no later than 14 days prior to departure. Fares are based on levels in effect at the time of printing and prices and schedules are subject to change without notice. All is subject to the airlines terms of carriage. 206 Tours is not responsible for any cancellations, loss, delays, injury, illness, or expenses incurred due to actions made by the airlines. For any issues which arise in relation to airline service complaints and compensation should be addressed to the specific carrier.
AIRPORT TAXES, FEES & FUEL CHARGES
Airport taxes (up to $800) are included in our tour packages. Airport taxes are based on departure city and government fees (airport taxes include Federal Inspection Fees for the U.S. Customs and Immigration; International Air Transportation Tax; Agricultural tax; security fees, and other airport related taxes).
Random seats are assigned for all group participants. If you would like to secure a specific seat, or sit with a companion please advise us of such request at the time of booking, we will make an effort to accommodate you, however we cannot guarantee. If you must have specific seat we recommend you to be at the airport at least three hours prior to departure and arrange the seat assignment with your airline's gate agent. Bulkhead and Exit Row seating can never be requested prior to the day of departure. 206 Tours can never guarantee specific seats, which are at the discretion of the airline & are pending availability, subject to aircraft/seat map changes.
Transfers are NOT included in Land Only costs. From time to time, a tour may be canceled due to non-materialization. If you chose to purchase a Land Only package (arranging your own domestic or international flight independently of us), please be advised that 206 Tours is not responsible for any changes or alterations that occur with those domestic or international flights, or transfers of any kind. Booked or purchased items outside of 206 Tours are sole responsibility of client.
Our programs include group round-trip transfers. Pilgrims or passengers who did not purchase "all-inclusive tour" or who purchased land only package and are arriving or leaving independently must transfer at their own expense. Expenses incurred for transfers due to lateness of flights are at the expense of the passenger and may be claimed for reimbursement from the airlines. No smoking is allowed on motor coach.
Hotel accommodations are based on twin-bedded or double rooms. 206 Tours reserves the right to substitute similar category hotels without prior notice.
PRIVATE ROOMS and SINGLE SUPPLEMENT
A limited number of single rooms is available (on request basis only) at the supplement price. Single rooms provide privacy, but they are in some hotels smaller than twin or double rooms and sometimes may be poorly located, especially in the older hotels. As a general ratio we are able to confirm 10% of the total number of group participants in single rooms. If ratio is higher special supplements may be implemented for something referred to "single in double room" at an additional rate to the single supplement rate listed. If passengers are traveling alone and wish to have 206 Tours assign a roommate we will do our best, however, if we do not succeed in assigning a same sex roommate for you we will provide you with a single room free of charge (only for 206 Tours series departures Tour 1-500). Otherwise, the passenger will be responsible for the additional Single Supplement fees.
In most hotels (other than Paris) triple accommodation is possible, however, no reduction in cost is available. We discourage the use of Triple Rooms for the following reasons: Due to the pace of our pilgrimage schedules, it can be a challenge to open up all three (3) suitcases, and each pilgrims hand luggage in a triple room. Also, along with utilizing the showers in the morning and evening, it can be difficult to be downstairs to meet the group on time. First Class, and Superior Tourist Class Hotels, in general are not set up for triple rooms. Hotels usually either add a third bed – in the form of a fold up bed or a sofa bed. At times, such as in Paris, it is either impossible or worse than a Murphy bed.
Most trips includes two meals per day (breakfast and dinners), which are served at your hotel or local restaurants. Beverages are not included with dinners where not indicated. In case you chose not to have a meal, there is no refund for unused meals. Although we cannot guarantee, we will try and accommodate each special meal request on flights as well as at hotels. Please advise of such a request at the time of booking. While we will make every effort to make sure this is met, we cannot guarantee that special meal/diet requests can be met. Also, when traveling in another country, options are limited, and the menu of choices may repeat.
Each tour participant is permitted to bring one checked suitcase, one small carry-on bag (8" x 14" x 22"), and one personal item (i.e. purse, laptop case). In general, the airlines permit one (1) checked bag, weighing up to 50 lbs (23 kg) and maximum dimensions of 62 in (158 cm) calculated by adding the length + the width + the height of the bag. Please check with your specific airline to verify the size and weight allowances. 206 Tours is not responsible for the loss of, theft of, delay, or damage to a participant's belongings.
206 Tours acts as a tour operator. The suppliers providing transportation, sightseeing arrangements and hotel accommodations for the tour program are independent contractors and are not agents or employees of 206 Tours. All coupons, receipts and tickets issued are subject to the terms and conditions specified by suppliers. By utilizing the service of the suppliers, you agree that 206 Tours will not be liable for any change in flight or itinerary schedule, strikes, delay, acts of governments, fires, riots, theft, pilferage, epidemics, quarantine, medical or customs regulations, accident, loss, injury, or damage to you or to those traveling with you in connection with any accommodations, transportation or any other services or resulting directly or indirectly from any occurrence or conditions beyond its control, including defects in vehicles, breakdown in equipment, thefts, delay or cancellation of or changes in itinerary for any act, omission, or event during the time you are on board the aircraft. Neither 206 Tours and/or agents of the airlines concerned are to be held responsible for the late arrival of passengers at airports or hotels due to inclement weather, nor are they to be held liable for payment or any refund for transfers or unused hotel accommodations or meals occasioned by such late arrivals at the hotels holding rooms as confirmed itineraries. Passengers must bear all such losses or expenses. To guard against unforeseen health or other circumstances, we recommend you purchase our optional insurance. 206 Tours is not responsible for circumstances beyond its control. In circumstances where trip \ns resulting from the inability for trip to depart as scheduled, such as \ns due to acts of war and/or terrorism, war, God, or nature takes place, 206 Tours is not liable for restitution. Though every effort will be made to follow the itinerary, it should be considered as an indication of the tour, rather than a contract of places to be visited. Occasionally local religious holidays, national days, traffic conditions and other events may necessitate changes in the sequence of visits or the missing of certain visits. We will have daily Mass and strive to be in places as indicated. However, sometimes this is not possible as the site may not be available for Mass or itinerary changes are forced upon us. In this case an alternative site for Mass will be arranged.
SPECIAL MEDICAL CONDITIONS THOSE WHO NEED SPECIAL ASSISTANCE
You must report any disability requiring special attention to 206 Tours at the time of registration for any tour. We make every effort to accommodate disabled passengers by reserving for them wheelchair assistance at airports and handicap accessible rooms where available, however, we cannot guarantee and are not responsible for any denial of services by carriers, hotels, restaurants, or other independent suppliers. Be aware that all of our tours are operated outside the U.S. where the Americans with Disabilities Act is not applicable and facilities for disabled individuals are limited. Most transportation services, including the touring motor coaches, are not equipped with wheelchair ramps or lifts. We regret that we cannot provide individual assistance to any tour participant for walking, dining, while in their room, on flight, getting on and off motor coaches and other vehicles, or other personal needs. A qualified and physically able companion(s) must accompany the pilgrim who need special assistance. It is the Passenger/ Traveler's responsibility to arrange for such assistance prior to making their reservations. Motorized scooters are unsuitable, and impossible to accommodate. 206 Tours is not responsible for any medical condition that occurs prior, during, or after the tour. Additionally, airlines are not able to guarantee or provide assistance for disabled passengers, including special seating. Pregnancy, Breast-Feeding, and Pregnant women considering international should be advised to evaluate the potential problems associated with international travel, as well as the quality of medical care available at the destination and during transit. A pregnant woman is advised to travel with at least one companion; during her pregnancy, as her level of comfort may be adversely affected by traveling.
Travelers who are less than 18 years old on the departure date must be accompanied by an adult. Due to heightened security, many countries have adopted practices to prevent international abductions of children. If a child will be traveling with adults other than the parents or with only one parent, it is recommended that a notarized letter be written by the parents or non-traveling parent granting authorization to including the dates of . We also suggest that you contact the appropriate consulate and airlines because they may have additional requirements. For the purposes of 206 Tours trips an infant is defined as anyone who is under the age of 24 months for the entire duration of their trip. A child is defined as any one between the ages of 24 months and 11 years for the entire duration of their trip.
Please be aware that during your participation on tours operated by 206 Tours, certain risks and dangers may arise beyond our control including, but not limited to, the hazards of traveling in undeveloped areas; by boat, train, automobile, aircraft or other means of transportation; the forces of nature, political unrest and accident or illness in remote regions without means of rapid evacuation or medical facilities. 206 Tours does not have liability regarding provisions of medical care or the adequacy of any care that may be rendered. 206 Tours is not responsible for compensation for cities/sites omitted from the itinerary due to circumstances beyond its control.
PHYSICALITY OF OUR TOURS
Please note that all destinations serviced by 206 Tours require some form of physical fitness, a lot of walking, and sometimes up/down hills - which at times can be very rough terrain. You may certainly stay behind for (or skip) certain parts of the journey, however, it is suggested that 3 to 4 weeks before your departure, one should begin preparing physically begin walking "briskly" 1-2 times a day; build up to 2-3 miles with no discomfort.
SERVICE INQUIRIES AFTER THE TRIP
If upon returning from your trip, you wish to inquire about any services provided, please ensure that all correspondence is received by 206 Tours, 333 Marcus Blvd - Hauppauge, NY 11788, within 45 days of the tour completion date. This will enable us to make a timely investigation.
TOUR BY OPERATOR
Be clearly advised that from time to time, a tour departure may be cancelled due to lack of participation. In such case, the operator's sole responsibility is to provide a full refund. 206 Tours in not responsible, and does not assume responsibility for any additional costs or any fees relating to the issuance and cancellation of air tickets or other arrangements not made through 206 Tours. Cancellations due to state advisories and/or state warnings, Acts of War, War, Terrorism, Acts of God, Natural Disaster or any other circumstance outside the control of 206 Tours, are not the fault of 206 Tours. Great effort will be made to accommodate you to another trip, or to revise itinerary, however, cancellation for any of these reasons will not be eligible for refund.
206 Tours is not responsible for typographical, or Print errors, including errors in trip cost. We reserve the right to re invoice or correct billing at any time
Any questions? Contact us: 800-206-TOUR (8687) or firstname.lastname@example.org
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